January 2012

PRIVACY NOTICE – Data Protection Act 1998

We, Ashlawn School Academy Trust, are the Data Controller for the purposes of the Data Protection Act.  We collect information from you, and may receive information about your child from their previous school and the Learning Records Service.  We hold this personal data and use it to:

•    support teaching and learning;
•    monitor and report on progress;
•    provide appropriate pastoral care, and
•    assess how well the school is doing.

This information includes contact details, national curriculum assessment results, attendance information, characteristics such as ethnic group, special educational needs and relevant medical information.  If you are enrolling for post 14 qualifications we will be provided with your unique learner number (ULN) by the Learning Records Service and may also obtain from them details of any learning or qualifications you have undertaken.

We will not give information about you or your child to anyone outside the school without your consent unless the law and our rules permit us to.

We are required by law to pass some information to the Department for Education (DfE) and, in turn, this will be available for the use of the Local Authority (LA).  Data may also be passed directly to the LA.

A copy of the information we hold and share about your child is available via the Parental Portal TASC Insight.

If you require more information about how the LA and/or DfE store and use this data please go to the following websites:

•    http://www.warwickshire.gov.uk/Web/corporate/pages.nsf/Links/9FF1D7D8621B3C248025705F004878722

•    http://media.education.gov.uk/assets/files/doc/w/what%20the%20department%20does%20with%20data%20on%20pupils%20and%20children.doc

•    http://www.education.gov.uk/researchandstatistics/childrenadyoungpeople/a0064391/who-the-department-passes-pupil-data-to

If you are unable to access these websites, please contact the LA or DfE as follows:

Commissioning Support Service (CSS)
Children, Young People and Families
Saltisford Office Park
Ansell Way
Warwick
CV34 4UL
Website: www.warwickshire.gov.uk
Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street
London
SW1P 3BT
Website: www.education.gov.uk
Email: http://www.education.gov.uk/help/contactus
Tel: 0370 000 2288

Once you are aged 13 or over, we are required by law to pass on certain information to the provider of youth services in your area.  This is the local authority support service for young people aged 13 to 19 in England.  

We must provide parent/carers names and addresses together with any further information relevant to the support services’ role.

However, until your child is aged 16 or older, parent/carers can ask that no information beyond name, address and date of birth (and parent/carers name and address) be passed on to the youth services provider.  This right transfers to the child on their 16th birthday. Please inform Tracey Burns, Administration Manager, if you wish to opt-out of this arrangement. 

For more information about young peoples’ services, please go to the Directgov Young People page at: www.direct.gov.uk/en/YoungPeople/index.htm